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Allan’s Commercial Limited

Registered in Scotland 771574

Privacy Policy

Update: 3/7/2023

Our contact details:

Name: Allan’s Commercial Limited

E-mail: allan@allanscommercial.com

Web: www.allanscommercial.com

Phone Number: +44 (0)7429 667241

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (for example, name and contact details such as phone numbers, email addresses, social media handles and profiles)

 

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • You have made an enquiry to us or otherwise provided the data to Allan’s Commercial Ltd

  • we have transacted business together

We also receive personal information indirectly, from the following sources in the following scenarios:

  • Your details have been available on public registers or membership sites (eg LinkedIn, or a trade association) and we use these to prepare prospecting communications or information provision for you

  • Your details have been passed to Allan’s Commercial Ltd, with your consent and on your behalf, by a third party

We use the information that you have given us in order to:

  • prepare communications highlighting our services and how they might benefit you

  • liaise with members of your organisation

  • prepare quotations

  • transact with you or your organisation

  • comply with legal obligations

We may share this information with:

  • appropriately authorised members of our organisation

  • appropriately authorised members of your organisation

  • third party providers of electronic storage and messaging services

  • third party providers of other services which Allan’s Commercial Ltd may approach and engage with either directly on your behalf or in support of a service provided to you by Allan’s Commercial Ltd
     

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

Legitimate interest. We have a legitimate interest in processing the data in order to operate effectively in meeting our obligations to, and the reasonable expectations of, our clients, prospective clients, business partners and relevant authorities.

Your consent. You give your consent to the processing of your data as described in this Privacy Policy. You are able to remove your consent at any time by contacting: The Director, Allan’s Commercial Ltd (details listed above).

How we store your personal information

Your information is securely stored. Data held on hard copy documentation is kept to a minimum as our preference is for electronic formats where practical.  Hard copy documentation is securely filed or shredded when no longer required. Electronically held data is stored directly on our own computer drives or on third party cloud storage locations such as Google, Microsoft or Wix platforms and deleted when no longer required.

We keep Personal identifiers, contacts and characteristics (for example, name and contact details such as phone numbers, email addresses, social media handles and profiles) for:

  • up to two years from first contact with Allan’s Commercial Ltd

  • for longer than two years while we still have any ongoing commercial relationship with you or have a legal obligation to retain data
     

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at allan@allanscommercial.com if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at: allan@allanscommercial.com

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

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